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Does Your IT Spending Measure Up in Your Budget?

By Dan Edwards, CEO

A technology budget is a roadmap of how you expect to spend technology money for future growth and profitability while developing a state-of-the-art technology landscape within your practice. Budgets may be one of the most important financial tools you can use when running a profitable business, and they often require that you carefully plan and review finances. Many do not treat technology as a critical part of their business, and yet what would be the lost revenue if a critical piece of equipment was suddenly not operational?

While creating a budget may seem like a daunting task, the process can be a smooth one once the components and spending habits are identified. Take the first step; review your expenses over the last couple of years and identify where the technology dollars are spent and separate them into categories. Here are some examples and suggestions to get you started.

Hardware
Your budget should have a plan for replacing computers every three to five years.  Expired warranties, productivity and compromised security are the biggest reasons the industry standard suggests recycling. Newer operating systems are much more secure than old ones, with less chance of getting infected. Technology changes so quickly that a computer built a couple of years ago quickly becomes obsolete. What would it cost you to replace your whole fleet of computers? Hardware as a Service (HaaS) is a great way to turn this sticker shock into an affordable monthly payment that is easy to budget and a great tax advantage, without a large cash investment. The initial purchase is just a fraction of the total cost over the...

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